By End of Day

By End of Day on all devices

Stop working and get more done! Taking a break every hour will increase the creativity and productivity of your work. Sitting at a screen for long periods is unhealthy and also makes you inefficient. You need to get away from work every now and again to keep your creativity and productivity up.

By End of Day is a macOs App and an iOS app pair which work together using iCloud to help you focus on today’s tasks and to track today’s progress. It is not a normal ToDo list and will work with your preferred ToDo App.

If you find you lose focus in the afternoon, staring at the screen or browsing social media, it’s a sign that you are not being as productive as you could be. You care about what you do and you push yourself to do more but this can over-load you brain. By End of Day doesn’t interrupt you with timed breaks, It encourages you to build the breaks into the fabric of your work.

This is supported by research from people like the Harvard Business School – “Studies show that sporadic breaks replenish our energy, improve self-control and decision-making, and fuel productivity”  (Schedule a 15-Minute Break Before You Burn Out). (See links for more research at the bottom.)

By End of Day holds a list of breaks and gently suggests you pick one once you have started achieve the days objectives. This fits in with your pace of work. No timed reminders, just a recognition of making progress, but more importantly a chance for your brain to unwind to be ready for the next task.

Control of your day by…

1. Creating a realistic achievable list.

You can type your targets for the day into By End of Day or (on a Mac) drag and drop them from your todo list. (Works for any todo list that supports dragging tasks to the desktop as text.)  By copying today’s work into a simple list, you can see how much you are trying to fit into one day and and trim it to make it more realistic (or possibly add jobs if you have not squeezed enough into the day!).

2. Staying focused on that list.

By End of Day will show you today’s jobs uncluttered by jobs that are for tomorrow or next week. You don’t need to be distracted by the whole of your todo list. Plan the day in the morning, or even better – the night before, and you can be clear headed about your aims for the day. Work from a short simple list that you can expect to finish.

3. Seeing your progress as it happens.

You need to know that you have achieved progress during the day. By End of Day lets you tick off jobs, even if it wasn’t possible to finish them. This means you can track the work you’ve put in separately from completion of jobs. (Finishing jobs is also important – that’s what your todo list is for.)

4. Making sure you don’t work non stop all day.

Working less might seem an anti-intuitive way of getting more done, but it is backed up by research. By End of Day doesn’t interrupt you with timed breaks, It encourages you to build the breaks into the fabric of your work. Coming up with fun things when your mind is concentrating on work isn’t easy,  so By End of Day lets you suggest ideas to yourself the night before and then nudges you to integrate them into your day.

Getting started

Use By End of Day to jot down just the tasks that you think you should work on today. Be realistic, only add tasks that you can fit into the day.

But this isn’t a task management list – you can add jobs that you won’t finish. The idea is to tick them all off because you have worked on all them – or at least attempted to work on them.

Then, on the other side under Breaks, add a list of relaxing or fun things to break the day up.

You can type or you should be able to select multiple items in your favorite To Do Organiser and drag them onto the lists.

During the Day

As you tick off tasks on the Mac, iPhone or iPad, the balance display at the top of the app will show your progress. This isn’t a to do list, so you can tick off tasks that aren’t completed if you feel you have done as much as you can. The job will still be in your task management app, you are telling yourself that you have done what you can with it for today.

If you are keeping a good balance between work and breaks the progress bar will be green, as your day becomes unbalanced it will turn red as a gentle reminder. You should take another break or get back to work to rebalance your day.

Either delete all the tasks and start again, or just delete the tasks you have completed in the day. (Give yourself a pat on the back!) Plan now for tomorrow so that you can sleep on your plan.

On the Mac the menu gives options for managing the lists. On iOS, press and hold the headings to get to the same menu.

Cloud Sync

Changes will ripple between all devices automatically. You don’t need to think about it. The app will occasionally check for missed changes but you can trigger an immediate sync from the Mac menu or by pulling down on the iOS list.